Hotel invoice plugin for WordPress: PDF invoices and credit notes

Guests who book a room expect an invoice, and many need one to claim expenses. Writing them by hand takes time and invites mistakes: a skipped number, a VAT line that doesn't add up, a tourist tax mixed into the total. The Invoices module of Pandao Booking Pro writes them for you, from the bookings your WordPress site already holds.

What each hotel invoice shows

Every invoice carries the details tax rules usually require on a hotel invoice:

• a unique, sequential number and the date of issue;
• your business details as you enter them: legal name, address, VAT and registration numbers, and any legal notice you need;
• the guest's details and the dates of the stay;
• each line before VAT, the VAT rate and amount, and the total including VAT;
• the tourist tax on a line of its own, outside VAT.

Rules differ from one country to another: check with your accountant which details yours requires, and add them in the invoice settings.

Sequential numbering you can trust

Invoices are numbered by prefix and year, such as INV-2026-0001, and credit notes in a series of their own, such as CN-2026-0001. You choose both prefixes. A number is never used twice and never skipped, even when two bookings are invoiced at the same moment.

Once issued, an invoice never changes: Pandao Booking Pro keeps its content exactly as issued, so an invoice you download years later shows exactly what your guest received.

When invoices are issued

Pick the moment that suits your accounting:

• In one click, with Issue the invoice on the booking in your dashboard (the default);
• The day after check-out, never on the day itself, as the guest may still be there;
• As soon as the stay is paid in full.

Only confirmed bookings are invoiced. Stays imported from Airbnb, Booking.com or other platforms aren't: their calendars only share dates, not the guest's details or what they paid.

Credit notes for cancellations and corrections

An issued invoice is never edited. When a booking is cancelled and nothing is left paid, a credit note cancels its invoice automatically; otherwise, click Cancel with a credit note on the booking. When a booking changes after it was invoiced, click Correct the invoice: Pandao Booking Pro issues a credit note, then a new invoice for the booking as it now stands. Your records stay complete, and every amount can be traced.

VAT and tourist tax, worked out from the booking

Amounts come straight from the booking: VAT on the accommodation after any discount, and on each extra and activity line by line. If you change a VAT rate later, bookings already made keep the rate they were priced at. The tourist tax appears on its own line, outside VAT.

Sent to the guest, ready for your accountant

• Emailed to the guest as a PDF attachment, in the guest's language, unless you turn this off.
• Downloadable from the guest's booking page and from the booking in your dashboard.
• Listed by month on the Invoices screen, with a spreadsheet export (CSV) that puts VAT by rate in columns for your accountant.

Hotel invoices: common questions

Can I edit an invoice after it's issued?

No, by design: an issued invoice stays as it is. To fix a mistake, update the booking, then click Correct the invoice: Pandao Booking Pro issues a credit note and a new invoice.

Which languages are invoices written in?

In the language the guest booked in. Invoices come in English and French; another language needs a translation of Pandao Booking Pro.

Are these e-invoices?

No. They're PDF invoices, which suit guests travelling privately. Some countries now require structured e-invoices between businesses, such as Belgium since January 2026 and France in stages from September 2026. If many of your guests are companies, ask your accountant how to handle their invoices.

Do I need Pandao Booking Pro for invoices?

Yes. Invoices are a module of Pandao Booking Pro, which works with Pandao Booking, the free WordPress hotel booking plugin that takes the bookings.

Can I see a sample invoice?

The invoice above was made on the live demo. Sign in to its dashboard (username admin, password admin123) to issue and download invoices yourself.